Our October Tech Tip

EN Student Report

For schools actively managing students with attendance issues and using School-links for their Early Notification we offer a very useful tool. When it’s time to look at the communications with caregivers regarding the student’s attendance many of the Student Management Systems (SMS) don’t provide the information you need.

Using our ‘EN Student Report’ under ‘Absences’ you can get a printable report of every instance of an EN message to the Caregiver(s) for the selected timeframe. It will show you the student’s name, the date and time of the initial transmission, the recipient’s name and phone number/email address, any replies and the date and time of the reply.

Not only can patterns be readily discerned, e.g. absent every Thursday, but the times of messages and replies are available.

Here’s how it works:

Login to your School-links portal page and click on the ‘Absences’ menu item.


From the ‘Absences’ menu select ‘EN Student Report’:


You are presented with a search screen. Put in the student’s name. Partial searches will work, e.g. ‘sam’ will find ‘Samuel’ and ‘Samantha’. You may need to experiment a little with the name a spelling to get the correct student, we can only store what the SMS sends us in the EN batch, it could be the preferred name or the legal name, depending on your SMS settings.

Note: to include batches sent on the day of the search you need to change the Search ‘Date To’ to tomorrow’s date.


The result:


You can see the batch number, when it was sent, student’s name, caregiver’s name (Sent to), phone number/email address, and any reply.

You can then use the Print function in your Internet browser to print it off. Or highlight, copy and paste into a document.

Trick: Call the listed Caregiver’s phone number prior to your meeting to confirm that it is in fact a current number for them. Some people may have changed their number without telling you, or simply deny it’s their number even though it is.

If you need help with this please call us on 0800 333 480 or email helpdesk@school-links.co.nz.

1 view0 comments